Inclement Weather and Emergency Plan

Policy
When Fairfax County Public Schools are closed due to snow or other weather conditions, rehearsals will not be held. Members should listen for school closing information on radio and television; "after school" and "evening activities" will be announced specifically. The Fairfax County Public Schools website also posts up to the minute information at www.fcps.edu. Members may check the status of rehearsals by logging onto www.aypo.org for updates. For weekend rehearsals and concerts, musicians will be informed of cancelation by email.

Plan / Procedure
Many AYPO events take place at FCPS facilities which is why the above policy is in place. In general, the decision to delay, reschedule, or cancel an event will happen no later than four hours prior to the call time or event start time. The following will occur:

• Membership will be notified of the decision by email
• Visit the AYPO website home page and weekly email archive page
• Visit the AYPO Facebook page and Twitter feed

Please note that the AYPO staff will not be able to make individual phone calls to members and would appreciate members obtaining information from one of the above sources. If power outages occur affecting the delivery process, AYPO staff will do everything possible to get the message to members using at least one of the above methods.